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Executive Assistant in Mason, OH at Makino, Inc

Date Posted: 6/25/2018

Job Snapshot

Job Description

Makino is a world leader in metal-cutting and machining technology.  As a leader in advanced manufacturing machine tool technology, Makino enables its customers to realize the highest level of quality with the fastest time to market.  When companies make the parts that matter for automotive, aerospace, medical, die-mold and other industries worldwide, they make them with Makino. 

The Opportunity

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

Essential Duties and Responsibilities

  • Manage and maintain executive’s schedule, manage calendars and/or arrange appointments, pro-actively address meeting conflicts, including facilities, to ensure efficient daily operations.
  • Answer executive’s phone, monitor voice mail and email and forward messages/emails/issues to appropriate department/staff members.
  • Generate, review, process and maintain invoices, reports, memos, letters and/or other documents, using word processing, spreadsheet, database, or presentation software. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including email.
  • Oversee the coordination and planning of assigned projects or events through completion.
  • Type, format, proofread, and edit correspondence and other documents.
  • Make travel arrangements as needed.
  • Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
  • Conduct and/or assist with research, analyze information, compile data, and prepare papers, summaries, or reports for consideration and presentation by executives and committees.
  • Assure documents and reports have proper signatures and are distributed to the appropriate personnel.
  • Gather appropriate information and develop agendas for Executive Staff meetings and other designated meetings.
  • Attend meetings to record minutes as necessary. Compile and distribute minutes of meetings if necessary.
  • Accurately collect, analyze, prepare, and properly format/package information, including financial information, for Staff, Board, or other internal meetings, or meetings with outside individuals.
  • Prepare and process expense reports.
  • Maintain a well-organized file management system including databases, mailing and contact lists.
  • Model, facilitate and encourage exemplary internal and external customer service, open communication, collaboration, participation and professional development among staff.
  • Other duties as assigned.

Required Skills
  • Professional Integrity - Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility, and the ability to maximize resources
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor

Required Experience
  • Associate’s Degree (two year college) or Bachelor's Degree (four year college or university) preferred.
  • Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management

We believe that the interests of our company and people are inseparable and we are committed to developing a diverse team of creative and independent professionals.   Employees enjoy a stable work environment from a company with years of success and growth in the machine tool industry. We offer competitive pay, generous benefits and ongoing training.

Makino is proud to be an EEO/M/F/Disabled/Vets employer